meeting-followuplisted

> **Template skill.** Fill in the [BRACKETED] placeholders with your organization's details — or paste your org context and ask Claude to populate them for you. # Meeting Follow-Up Email Generator ## Process ### Step 1: Gather Inputs Collect or ask for: - Meeting transcript, notes, or summary - Attendee list with roles (if available) - Any poll results or survey data - Action items assigned during the meeting ### Step 2: Analyze & Segment Identify distinct recipient groups that need different messages: **Common segments:** - **Attendees** — thank + recap + action items - **No-shows / Regrets** — recap + what they missed + next steps - **Speakers / Presenters** — thank + feedback + next opportunity - **Internal team** — debrief + action items + follow-up ownership - **New contacts** — welcome + context + how to get involved Adjust segments based on the meeting type. Not all segments apply to every meeting. ### Step 3: Extract Key Content From the transcript/notes, pull: - Decisions made - Action items (with owners and deadlines) - Key insights or findings shared - Questions raised (answered and unanswered) - Next meeting date/agenda items ### Step 4: Draft Segmented Emails For each segment, draft an email following [YOUR ORGANIZATION]'s style: - **Subject:** [Meeting Name] — [Key Takeaway or Action] - **Opening:** 1 sentence purpose (not "Thank you for attending...") - **Body:** Key points as bullets, action items bolded - **Close:** Next steps with dates - **Tone:** D