board-formalitieslisted

# Board & Meeting Formalities — Companies Act 1994 **Config gate + guardrails** as per plugin standard. Read the entity register for names, registered office, and articles quirks recorded there. ## Formality rules to enforce while drafting - **Notice periods:** general meetings — 14 days' written notice (s.85(1)(a)) unless articles require more; special business needs an explanatory statement. - **Quorum:** per articles; statutory default for private companies 2 members, public 5 (s.85(2)) — check articles override. - **Resolution types:** ordinary (simple majority) vs **special resolution — 3/4 majority, 21 days' notice stating intention (s.87(2))**; special resolutions file with RJSC within 15 days (s.88). Common special-resolution items: name change (s.11), articles amendment (s.20), memorandum object change (s.12 — confirmation procedure, check current practice), reduction of capital (s.59 — court confirmation). - **Board resolutions by circulation:** valid if articles permit; record adoption at next meeting. - **Interested-director rules:** disclosure (s.105), non-voting on interested contracts per articles; loans to directors restrictions (s.103). - **Execution:** common seal usage per articles; authorised signatory resolutions should name the instrument classes and monetary limits. ## Drafting pattern For each request produce: (1) notice (with agenda + explanatory statement where special business), (2) the resolution text (recital + operative cla